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This topic gives you step-by-step instructions and best practices for making your PowerPoint presentations accessible and unlock your content to everyone, including people with disabilities. PowerPoint has many features built-in that help people with different abilities to read and author documents.
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Make videos accessible to people who are blind or have low vision or people who are deaf or hard-of-hearing. Subtitles typically contain a transcription or translation of the dialogue. Closed captions typically also describe audio cues such as music or sound effects that occur off-screen. Video description means audio-narrated descriptions of a video's key visual elements. These descriptions are inserted into natural pauses in the program's dialogue.
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The Accessibility Checker also suggests how you can resolve the issues that appear. In PowerPoint, the Accessibility Checker runs automatically in the background when you're creating a document.
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For more info, go to Video: Create accessible slides and Video: Design slides for people with dyslexia. Use one of the accessible PowerPoint templates to make sure that your slide design, colors, contrast, and fonts are accessible for all audiences.
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One simple step towards inclusivity is having a unique, descriptive title on each slide, even if it isn't visible. A person with a visual disability that uses a screen reader relies on the slide titles to know which slide is which. Use the Accessibility ribbon to make sure every slide has a title. For instructions, go to Title a slide and expand the "Use the Accessibility ribbon to title a slide" section. You can position a title off the slide. That way, the slide has a title for accessibility, but you save space on the slide for other content.
For instructions, go to Title a slide and expand the "Put a title on a slide, but make the title invisible" section. If you want all or many of your slide titles to be hidden, you can modify the slide master. For instructions, go to Title a slide and expand the "Systematically hide slide titles" section. If you've moved or edited a placeholder on a slide, you can reset the slide to its original design. All formatting for example, fonts, colors, effects go back to what has been assigned in the template.
Restoring the design might also help you find title placeholders which need a unique title. To restore all placeholders for the selected slide, on the Home tab, in the Slides group, select Reset. Some people with visual disabilities use a screen reader to read the information on the slide. When you create slides, putting the objects in a logical reading order is crucial for screen reader users to understand the slide.
Use the Accessibility Checker and the Reading Order pane to set the order in which the screen readers read the slide contents. When the screen reader reads the slide, it reads the objects in the order they are listed in the Reading Order pane. For the step-by-step instructions how to set the reading order, go to Make slides easier to read by using the Reading Order pane. PowerPoint has built-in, predesigned slide designs that contain placeholders for text, videos, pictures, and more.
They also contain all the formatting, such as theme colors, fonts, and effects. To make sure that your slides are accessible, the built-in layouts are designed so that the reading order is the same for people who use assistive technologies such as screen readers and people who see.
For more info, go to Video: Use accessible colors and styles in slides. Expand the Themes gallery and select the slide layout that you want.
PowerPoint automatically applies this layout to the presentation. In general, avoid tables if possible and present the data another way, like paragraphs with headings. Tables with fixed width might prove difficult to read for people who use Magnifier, because such tables force the content to a specific size.
This makes the font very small, which forces Magnifier users to scroll horizontally, especially on mobile devices. If you have to use tables, use the following guidelines to make sure your table is as accessible as possible:.
If you have hyperlinks in your table, edit the link texts, so they make sense and don't break mid-sentence. Make sure the slide content is easily read with Magnifier. Screen readers keep track of their location in a table by counting table cells.
Blank cells in a table could also mislead someone using a screen reader into thinking that there is nothing more in the table. Use a simple table structure for data only and specify column header information. Screen readers also use header information to identify rows and columns.
Visual content includes pictures, SmartArt graphics, shapes, groups, charts, embedded objects, ink, and videos. In alt text, briefly describe the image, its intent, and what is important about the image.
Theme microsoft powerpoint 2013 free.PowerPoint 2013 videos and tutorials
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Developer's Description By Microsoft. Microsoft PowerPoint is primed for use on tablets and phones, so you can swipe and tap your way through presentations. There are many features which make the new PowerPoint attractive. Presenter View automatically adapts to your projection set-up, and you can even use it on a single monitor, Themes now come with variations, which make it simpler to hone in on the look you want, and when you're working with others, you can add comments to ask questions and get feedback.
Microsoft PowerPoint gives you several ways to start your next presentation using a template, a theme, a recent presentation, a not-so-recent presentation, or a blank one. You can send out a link to the slides, or start a full-on Lync meeting that displays the deck with audio and IM.
Your audience can join you from anywhere, on any device using Lync or the Office Presentation Service. PowerPoint now supports more multimedia formats, such as. You can give feedback in PowerPoint with the new Comments pane. And you can show or hide comments and revisions.
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View all page feedback. In this article. Users who want to include UI customizations or macros in the template should use this file format. Template for creating new Word , Word , Word , Word , and Office Word files that do not contain macros.
A web page that is saved as a folder that contains an. If users save in filtered HTML and then re-open the file in an Office application, text and general appearance are preserved. However, some features might work differently. A web page as a single file that includes an. A file format for saving Word , Word , and Word files so that they can be opened in document applications that use the OpenDocument format.
Users can also open documents in the. Formatting might be lost when users save and open. It preserves document formatting and enables file sharing. Important: PDF files might not have a perfect page-to-page correspondence with the original. For example, the pages might break at different locations. RTF controls the representation and formatting of a document, both on the screen and in print. When they use the. When users save a document as a. This is the default file format of Microsoft Works, versions 6.
XML Paper Specification, a file format that preserves document formatting and enables file sharing. When the XPS file is viewed online or printed, it keeps exactly the format that users intended, and the data in the file cannot be easily changed.
Saves a workbook as a comma-delimited text file for use on another Windows operating system, and makes sure that tab characters, line breaks, and other characters are interpreted correctly. Saves only the active sheet.
Saves a workbook as a comma-delimited text file for use on the Macintosh operating system, and makes sure that tab characters, line breaks, and other characters are interpreted correctly. Saves a workbook as a comma-delimited text file for use on the MS-DOS operating system, and makes sure that tab characters, line breaks, and other characters are interpreted correctly.
Users can open these files formats in Excel , Excel , and Excel , but, users can't save an Excel file to dBase format. A web page that is saved as a single file that includes an.
A file format for saving Excel , Excel , and Excel files so that they can be opened in spreadsheet applications that use the OpenDocument Spreadsheet format, such as Google Docs and OpenOffice.
Users can also open spreadsheets in the. When users save and open. Portable Document Format, a format that preserves document formatting and enables file sharing. When the PDF format file is viewed online or printed, it keeps the format that users intended. Data in the file cannot be easily changed. The PDF format is also useful for documents that will be reproduced by using commercial printing methods.
Saves a workbook as a tab-delimited text file for use on another Windows operating system, and makes sure that tab characters, line breaks, and other characters are interpreted correctly. Saves a workbook as a tab-delimited text file for use on the Macintosh operating system, and makes sure that tab characters, line breaks, and other characters are interpreted correctly.
Saves a workbook as a tab-delimited text file for use on the MS-DOS operating system, and makes sure that tab characters, line breaks, and other characters are interpreted correctly. Saves a workbook as Unicode text, a character encoding standard that was developed by the Unicode Consortium.
An Add-In is a supplemental program that runs additional code.
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